Schedule a webinar in Microsoft Teams

In this article

Create a webinar

Duplicate a webinar

Add webinar co-organizers

Add webinar presenters

Change webinar details

Create a webinar

1. In the Teams calendar, select the arrow next to New meeting and select Webinar.
   
   

2. Enter the webinar details.
   
   

   1. On the New webinar page, enter the title and date of the webinar, its start and end times, and a description. You can also add presenters and co-organizers to the event.

      Tip: Consider setting a later start time for attendees on the registration form to give yourself and presenters time to prepare together before the event begins.

   2. By default, the webinar will be Public, or open to anyone in and outside of your organization to register. You can change it from Public to Your organization, which will make the event page and registration available only to people within your organization

   3. In the meeting notes section, you can add agenda items and notes, as well as assign pre-webinar tasks to presenters. This info is only shared with presenters.

      Note: Attendees won't see the details entered on this form.

3. Select Save to move onto registration.

   Note: When you save the event, invites will be sent to attendees automatically.

Duplicate a webinar

Duplicate an existing webinar to apply all its details and settings to a new webinar. You can duplicate past and upcoming webinars that are in your Teams calendar.

When you duplicate an existing webinar, the new webinar will have the same:

• Title

• Description

• Presenters and co-organizers

• Event theme

• Registration settings

• Customized emails

• Meeting options

To duplicate a webinar:

1. In your Teams calendar, right-click the past or upcoming webinar you want to duplicate.

2. Select Duplicate event  .

3. Set the date and time of the new event and edit any event details you want to change.

4. Select Save.

You can also duplicate a webinar by double-clicking it in your Teams calendar and selecting Duplicate event   on the details page.

Add webinar co-organizers

Webinar co-organizers can help manage events by editing registration forms, customizing the event theme, and much more. Co-organizers can modify the event in many of the same ways an organizer can, except co-organizers can't change the webinar's Details section (date, time, etc.). Up to ten co-organizers and only those within your organization can be added. 

To add a co-organizer to the webinar:

1. Follow the steps above to create a webinar.

   1. If you've already created a webinar, open it from your Teams calendar and select Manage event.

2. In the Details section, enter co-organizer names under Co-organizers.

3. Select Save.

Add webinar presenters

To allow others to present content during the webinar, list them on the invite. Presenters don’t need to register. They'll join the webinar in the same way that they join a regular meeting.

To add presenters while creating a webinar:

1. Follow the steps above to create a webinar.

   1. If you've already created a webinar, open it from your Teams calendar and select Manage event.

2. In the Details section, enter presenter names under Presenters from your org.
   
   

3. Select Save.

Regenerate or copy the external join link

To regenerate or copy the link that external presenters join with:

1. Open a town hall in your Teams Calendar.

2. In the town hall details, select External presenters.
   
   

3. Select Unique join link.

4. Select Copy to copy the link to your clipboard or Reload to regenerate a new one.

Change webinar details

Once you've created and saved a webinar, it'll appear in your Teams calendar where you can manage its details.

To change webinar details after creating the event:

1. Go to your Teams calendar and select the webinar you want to edit.

2. Select Manage event  .

3. Change and add event details, presenters or co-organizers.

4. Select Save.

Troubleshooting

1. What do I do if I'm having issues joining a meeting?

Make sure you're joining the meeting signed in from the account with which you received the meeting invite or join link. Invitees without a Microsoft account can join the meeting anonymously.

2.   I was invited as an external presenter but my join link doesn't work.

Your unique link to join as presenter will only work if you are signed into Teams with the same email with which you received the join link. You can't sign in with a different account and use the link, and you can't join anonymously using the link.

What's next?

Customize a webinar