Meeting options in Microsoft Teams

Who can bypass the lobby?

Decide who gets into meetings directly and who should wait to be let in by using the lobby.

If you use the lobby, you (and anyone else allowed to admit people) will see a list of people in the lobby. From there you can choose to admit or deny them.

Use the lobby to add another layer of security to your meeting.

Easily manage larger meetings by allowing people from trusted organizations and accounts to bypass the lobby.

People dialing in can bypass the lobby

Turn the People dialing in can bypass the lobby toggle on toallow anyone joining your meeting by phone to enter without waiting in the lobby.

Depending on policies set by your IT admin, people dialing in might be placed in the lobby temporarily until someone from your org or a trusted org joins the meeting.

Apply this setting in larger meetings to reduce the amount of people waiting and manage the lobby more easily.

Who can admit from the lobby

Choose who can let people into your event from the lobby.

By default, organizers, co-organizers, and presenters can admit people from the lobby.

Change this setting to prevent presenters from managing the lobby and increase meeting security.

Announce when people dialing in join or leave.

Turn the Announce when people dialing in join or leave toggle on to receive alerts when people calling in by phone join or leave your meeting. Your admin might have enabled these alerts by default.

Use this setting when you want to keep track of who is still in your meeting, and who has already left.

Require unverified participants to verify their info before joining

When you turn on the Require unverified participants to verify their info before joining toggle, unverified participants will receive an email with a one-time passcode they'll need to enter to join the meeting.

Use this when you want extra verification for participants attending the meeting. Your admin policy might also affect how people join. Available in Teams Premium.

Turn off copying and forwarding of meeting chat, live captions, and transcripts

In Teams Premium, turn this toggle on to prevent attendees from copying and pasting content from a meeting chat, live captions, and transcripts.

When this is turned on, right-click to copy, ctrl + C, Forward message, Share to Outlook, and Copy link won't be available for live captions, transcript, and recap content inside of Teams. This setting doesn’t apply to scenarios outside of Teams (e.g., transcripts in Stream).

This doesn't prevent screen capture or third-party software from being used.

Turn this toggle on to protect sensitive information that was sent in a meeting chat, displayed in live captions, and transcribed.

End-to-end encryption

End-to-end encryption is available in Teams Premium to help protect sensitive meeting information.

Turn the End-to-end encryption toggle on to encrypt meeting data at its origin and decrypt it at its destination.

Use end-to-end encryption for an extra layer of security during highly confidential meetings.

Apply a watermark to shared content

When you turn on the Apply a watermark to shared content toggle, available in Teams Premium, each meeting participant will see a watermark with their name and email address cast across shared visual content.

Apply a watermark to highly sensitive meetings to add an extra layer of security and deter attendees from sharing unauthorized screenshots.

Apply a watermark to everyone’s video feed

When you turn on the Apply a watermark to everyone’s video feed, available in Teams Premium, everyone will see a watermark with their name and email address cast across all video feeds.

Apply a watermark over people’s video feeds to protect information shared via camera (physical whiteboards, documents, etc.)

Detect sensitive content during screen sharing

When you turn on the Detect sensitive content during screen sharing toggle, Teams will detect and notify someone if they’re sharing their screen and sensitive information (bank information, credit card numbers, etc.) is visible.

Turn this setting on to help prevent attendees from accidentally sharing sensitive information while presenting.

Choose co-organizers

After you invite people to your meeting, add co-organizers to give them most organizer capabilities.

Add co-organizers for more help managing the meeting, lobby, and breakout rooms.

Who can present

SeeRoles in a Teams meeting for details about selecting presenters and changing someone's role before and during a meeting.

Designate presenters before and during your meeting to keep your meeting focused and on-track.

Enable language interpretation

Turn on the Enable language interpretation toggle to add a professional interpreter to your meeting who can instantly translate the speaker’s language into another in real-time.

Break down the language barrier in multi-lingual meetings with language interpretation.

Manage what attendees see

Specify presenters and turn on the Manage what attendees see toggle to show only shared content and people you bring on screen.

This option will limit attendee mic and camera use.

Use this setting to keep your meeting on-track, professional, and free of distractions.

RTMP - In

In Teams Premium, turn on the RTMP – In toggle to produce a meeting directly from an external hardware- or software-based encoder.

To learn more, see Use RTMP-In in Microsoft Teams.

Use RTMP - In when you want to stream high-quality live or pre-recorded media during a Teams meeting or event.

Enable Green room

The Green room allows organizers and presenters to join an event while attendees wait in the lobby.

Use the Green room to prepare for an event before attendees are present. Test your audio and video, shared content, and more.

Allow mic for attendees

Turn the Allow mic for attendeestoggle on or off to change attendee mic permissions.

Use this setting to manage attendee discussion during a meeting.

Allow camera for attendees

Turn the Allow camera for attendees toggle on or off to change attendee camera permissions.

Turn this setting off to keep focus on shared content and presenters during a meeting and encourage attendee participation.

Meeting chat

Change this setting to let attendees chat anytime, during a meeting only, or not at all.

By default, anyone invited to a meeting can participate in the meeting chat before, during, and after the meeting.

Change this setting to limit or open attendee discussion during a meeting or event.

Q&A

Enable Q&A to allow attendees to ask questions, post replies, and post anonymously during a meeting. Q&A can be unmoderated or moderated by meeting co-organizers.

Use Q&A to make large events more interactive and engaging for attendees. Receive and respond to people’s questions in real-time.

Allow reactions

By default, attendees can send live reactions during a meeting to express how they feel about what’s being shared.

Turn off the Allow reactions toggle in larger meetings to limit distractions or keep the meeting recording free from reaction pop-ups.

Let people edit their display name

Turn on the Let people edit their display name toggle to allow participants to change their display name during a meeting.

Enable this setting to give participants more discretion over how they want to be presented in a meeting.

Hide attendee names

Turn on the Hide attendee names toggle to keep attendees anonymous to each other. Only organizers, presenters, and apps will have access to attendee names.

To use this setting, first make people presenters before the meeting. Then, turn on the Hide attendee names toggle before the meeting starts.

Use this setting to ensure attendee privacy during a meeting or event.

Allow attendance report

Attendance reports contain meeting attendance details, including how long attendees stayed, and how long your meeting lasted, and more.

Turn on the Allow attendance reporttoggle to generate, view, and download attendance reports.

Use attendance reports to gain more insights about your meeting and participant behaviors.

Record and transcribe automatically

Turn on the Record and transcribe automatically toggle to record and transcribe your meeting as soon as it starts.

Appy this setting to make sure all your meeting is recorded and transcribed from the moment it starts until it ends or you stop recording and transcribing.

Who can record and transcribe

In Teams Premium, choose whether to allow presenters to record and transcribe a meeting in addition to organizers and co-organizers.

Use this setting to manage who can start and own the recording. Whoever starts a meeting recording owns the recording and can delete it later.

Enable multilingual speech recognition

Turn on the Enable multilingual speech recognition toggle to allow everyone to be understood in their spoken languages.

For transcription and caption accuracy, make sure each person sets their correct spoken language.

Use this setting during meetings and events where people are speaking multiple languages to ensure everyone understands each other.

Allow Copilot

Choose when to allow Copilot during a meeting or event by selecting an option from the Allow Copilot dropdown menu.

If you choose Only during the meeting, Copilot can work without turning on transcription. If you turn on transcription, Copilot can always be used after the meeting.

Modify this setting to limit or expand when Copilot is used for a meeting.

AI-generated notes

Turn on the AI-generated notes toggle to automatically generate notes during a meeting.

Use this setting to easily return to important meeting highlights, like discussion points, assigned tasks, and more.

Provide CART Captions

Turn on the Provide CART Captions toggle to use Communication access real-time translation (CART) captions during a meeting.

CART captions are generated by a trained CART captioner who listens and translates speech into text instantly.

Use CART captions to provide accurately translated captions and make your meeting more accessible and inclusive.