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Microsoft Teams panels are the colorful touchscreen devices you see mounted outside meeting rooms. From afar they provide at-a-glance room availability info, and up close you'll find details about the current meeting and a list of upcoming meetings.

Use Teams panels to:

  • View meeting details and upcoming reservations

  • Reserve an available meeting room

  • Release a room for others to use

  • Extend your room reservation

Find your meeting

If you’re on your way to a scheduled meeting, the Teams panel will let you know if you’re in the right place. The current meeting’s name, time, and organizer appear on the right side of the screen.

Teams panel meeting in progress

If you're early, just check the scrollable list to see the upcoming meetings.

Find a free room

If you’re looking for a spot to have an ad hoc meeting, the panel will tell you if the room is available now. A green bar means the room is free.


To claim the available room for your meeting, tap Reserve, choose an end time, and tap Reserve.

book appointment

Once you've reserved the room, a Teams meeting is automatically created. 

Note: If the room is a Microsoft Teams Room, you can join your meeting by using the Teams Room or Surface Hub devices inside the room.

Release a room

If your meeting ends early and you’d like to release the room for others to use, just tap Manage > Check out > Check out.

eams panel check out early

Extend your room reservation

If you need to use the room longer than anticipated, and it’s available after your original meeting end time, you can extend your reservation. To extend your room reservation: 

  1. Tap Manage.

    Teams panel manage meeting

  2. Tap Extend room reservation.

    Teams panel extend room reservation

  3. Choose a new time then tap Reserve.

    Teams panel reserve room

Accessibility and other options

To report an issue with the device, tap Settings  Settings icon  in the lower-right corner of the panel.

Teams panel settings

To set accessibility options or reboot the panel, tap Device settings  Device settings icon on the Settings screen.

Screenshot of device settings UI highlighted in Teams panel

For IT admins

Microsoft Teams panels

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