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Add or edit list items

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Microsoft Lists makes it simple to add, change, or delete items from a list.

Try it!

  1. Select the list you want to edit.

  2. To add an item, select New.

  3. Add the details in each column for that item.

  4. Select Save. 

Your new item is added to the bottom of the list.

Add or edit multiple items by using grid view

  1. Select Edit in grid view.

  2. Double-click a cell to make a change.

  3. To quickly edit multiple values in a column at once, select the cell that has the right value, then drag the corner of the cell to extend the selection to adjoining rows.

  4. To undo an action, use Undo or Redo.

  5. You can add a new item by copying an existing one, then revising the copy:

    1. Select the item, then press Ctrl+C.

    2. At the bottom of the list, select Add New Item.

    3. Press Ctrl+V to paste.

    4. Update the new item as needed.

  6. Select Exit Grid View to save your changes.

Want more?

Add, edit, or delete list items

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