Chat in a Teams meeting

Most Teams meetings include a chat where meeting participants can share info without disrupting the flow of the meeting.

Note: This feature may be disabled in your organization. Check with your IT admin for details.

In this article

View and send messages

Continue the conversation after the meeting

Start the conversation before the meeting

Chat in recurring meetings

Chat in channel meetings

More info about chat access

View and send messages

In your meeting controls, a red dot on the Show conversation icon indicates that someone posted a message.

Icon is second from the left in meeting controls

  • To view the message, select Show conversation  Icon is second from the left in meeting controls.

The meeting chat window opens to the right of the main screen.

Window to the right of the main screen

  • To send a message, compose it in the text box and then select Send  Send icon.

You'll have the same options as other chats in Teams, so you can format your text, send pictures and GIFs, use emojis, attach files, and so on. For details, see Chat help.

If you're part of the Teams public preview program, you'll see chats appear in the main meeting window, without navigating to the Show conversation icon. 

To hide chats from appearing in the main meeting window, select More actions  More options button and choose Don’t show chat bubbles from the menu options.

Note: Chat bubbles are available as part of the public preview program and may undergo further changes before being released publicly. To get access to this and other upcoming features, switch to the Teams public preview

Continue the conversation after the meeting

After the meeting, you can access the chat conversation in several ways:

  • Select Chat on the left side of Teams and choose the meeting in the chat list

    Select the meeting

    Note that in the chat list, meeting chats are preceded by the meeting icon  Round icon with a calendar on it  and have the same title as the meeting.

  • Select Calendar on the left side of Teams, right-click the meeting event, and then select Chat with participants.

    Chat with participants is the send option

    Or you can double-click the meeting event and select the Chat tab.

    Chat is the first tab on top of screen

Meeting attendees with the necessary permissions can continue the conversation they began during the meeting (unless the organizer limited the chat to only during the meeting).

Note: If someone has been manually removed from the meeting chat or chooses to leave it, they won't have access to the chat going forward. (For more info, see Leave or remove someone from a group chat.)

Start the conversation before the meeting

You can also prep people for an upcoming meeting through a meeting chat (unless the organizer limited the chat).

  • Right-click the meeting event in your Teams calendar, select Chat with participants, and enter your message.

Note: People who were sent the meeting invitation have access to the meeting chat—before, after, and during the meeting—even if they don’t attend the meeting.

Chat in recurring meetings

For recurring meetings, the chat conversation continues from one meeting to the next. When participants open their chat window, they’ll have access to all the messages that were exchanged in the previous meetings.

Inviting someone to a single occurrence

People invited to one meeting from a recurring series can participate in the chat from the time they join until the meeting ends. They won’t see messages from previous meetings and they can’t chat before or after the meeting.

Just make sure you forward the invite for the single instance, and not the entire meeting series.

Tip: If you've invited an external participant to be a guest speaker and you want to further limit their access to the meeting chat, you can schedule their presentation as the meeting's last session. The meeting organizer or moderator can then monitor the participant list during the meeting, and if the speaker joins outside their allocated time, they can manually remove them. 

Note: People you add to a meeting after it starts using the Invite someone box on the participant list have access to the chat from the time they are invited to the time the meeting ends.  

Chat in channel meetings

For meetings that are held in a channel, all channel members can view and add to the chat conversation, whether they attend the meeting or not. The conversation will be available on the Posts tab of the channel, beneath the meeting title.

On the Posts tab

Note: People who are not members of the channel but are invited to a channel meeting won’t have access to the chat.

More info about chat access

  • Up to 1,000 people who receive an invitation to a meeting can access the meeting chat before, during, and after the meeting. The 1,000-person limit includes people who don’t join the meeting.

  • If you're adding a distribution list (DL) with more than 150 members to a meeting invite, they'll only be able to access the meeting chat during the meeting. If you want everyone to be able to access the chat before and after the meeting, expand the DL before you send the invite.

    Note: If more than 20 people attend the meeting, participants will not see the automated message informing them they've joined the chat. 


    If some people in the DL are required attendees and the rest are optional, put those required on the Required attendees line of the invite and add the entire DL to the Optional line.

    People in a nested DL (a list within a list) can view the chat but not participate.

    Note: If adding a DL makes the chat exceed 1,000 people, you won't be able to add the list.

  • Anonymous and external participants have chat access only while attending the meeting (except in channel meetings, where they will have no access to chat).

    Note: People from federated orgs can access the chat before, during, and after the meeting.

Want to know more?

Change participant settings for a Teams meeting

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